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At Education we use a wiki on our staff CamTools site to list jobs to do, make notes and lists, etc. It's good in that we can all edit it, adding things and crossing them off when necessary. Wikis in general are a good way of larger groups exchanging ideas and information. I suppose that in many ways it's similar to Google Docs, as users can share and edit information. It certainly saves a lot of hassle sending emails with attachments back and forth!
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